Many of my clients are legal secretaries who are new to Word after years of using WordPerfect, and the number 1 concern they have is:
"How do I reveal codes in Word?"
Well, technically, you don't -- because Word does not use codes to format. However, contrary to many viscious rumors I've heard swirling around the lunch room at many a law firm, you can reveal all formatting in Word!
Here are some tips to assist you in MS Word:
Context Sensitive Help:
Press Shift+F1 and then click on text to reveal the paragraph and font formatting properties of the text.
Show/Hide:
Click the Show/hide button
on the formatting toolbar to display non printing characters such as hard returns, line breaks, tabs, spaces, hard hyphens, and hard spaces. (Press Ctrl+Shift+F8 to toggle Show/hide on and off)
Style Area:
To display the name of current paragraph style to the left of each paragraph:
"How do I reveal codes in Word?"
Well, technically, you don't -- because Word does not use codes to format. However, contrary to many viscious rumors I've heard swirling around the lunch room at many a law firm, you can reveal all formatting in Word!
Here are some tips to assist you in MS Word:
Context Sensitive Help:
Press Shift+F1 and then click on text to reveal the paragraph and font formatting properties of the text.
Show/Hide:
Click the Show/hide button
on the formatting toolbar to display non printing characters such as hard returns, line breaks, tabs, spaces, hard hyphens, and hard spaces. (Press Ctrl+Shift+F8 to toggle Show/hide on and off)Style Area:
To display the name of current paragraph style to the left of each paragraph:
- Choose View, Normal to make sure your document is in Normal View.
- Choose Tools, Options, View.
The View tab of the Options dialog box displays. - Specify a measurement in the Style Area Width spin box and then choose OK.
The style names appear to the left of the paragraphs.
Formatting Toolbar:
The current style, typeface, and point size of text display on the Formatting toolbar. Buttons for features such as bold, italics, underline, alignment, bullets, and numbering will appear “pushed in” for features that are applied to text. If the formatting toolbar is not currently showing choose View, Toolbars, Formatting to display it.
Ruler Bar:
The current top and bottom margin settings are represented by the gray area on the vertical ruler. The left and right margins, left indent, right indent, first line indent, and hanging indent settings are represented by buttons (that can be dragged to change the settings) on the horizontal ruler bar. If the ruler is not showing, choose View
